Director of Finance

Indianapolis, IN

Our Vision: Inspire the Woman. Impact the World.

Our Mission: Alpha Gamma Delta is an international fraternity for women that exists to provide opportunities for personal development through the spirit of sisterhood. We support lifelong learning as a means to gain understanding and wisdom. We promote the value of fraternal membership and commitment to higher education. We help prepare members to contribute to the world's work. We advocate lifetime involvement in Alpha Gamma Delta.

Expectations:

Be smart. Be committed. Be creative and flexible. Learn, all the time.

Live with integrity and expect the same from others.

Cooperate, communicate and present your best self in all situations.

Deliver your highest quality work with the time, resources and knowledge available.

Believe in the power of women and the value of Alpha Gamma Delta.

Your Role in Our Mission: The Director of Finance is responsible for the financial operations and fiscal integrity of the organization. They provide financial reports to management to ensure the planning, execution and administration of all accounting and finance functions. They will be responsible for the annual audit, tax compliance, banking, forecasting and analysis. They are a member of the leadership team and are central to the fiscal accomplishments of the organization. The ideal candidate would be located in or near Indianapolis, IN but Alpha Gamma Delta may consider remote working options for this role.

 Duties/Responsibilities:

Accounting and Reporting

  • Oversee all general ledger and journal entries, establish protocols for recording transactions and review monthly entries for accuracy.
  • Oversee fixed asset records and reports.
  • Oversee monthly banking reconciliation process and perform a monthly review of reconciliations prior to the distribution of monthly financial reports.
  • Monitor financial condition by reviewing financial reports and budget reports with the leadership team and reporting any concerns to the Executive Director.
  • Prepare monthly financial statements and associated reports for distribution to the Board of Directors.
  • Prepare necessary reports related to local, state and federal taxes in conjunction with chosen accounting firm.
  • Prepare IRS forms 1099 and 1096, as needed.
  • Prepare annual unclaimed property reports.
  • Prepare annual tax exemption applications and/or annual property tax returns.
  • Protect assets by monitoring internal controls and communicating issues of concern to the Executive Director.
  • Comply with federal, state and local legal requirements and advise the Executive Director of any needed actions to maintain compliance.
  • Maintain records of vendors including contracts, W-9 forms and insurance certificates.
  • Maintain procedure manuals for accounts receivable, accounts payable and financial reports.
  • Coordinate with HR manager regularly for all payroll-related finances

Budget

  • Provide historical information and financial data to support the preparation of the annual budget.
  • Assist in annual budget proposal with necessary change recommendations and documentation.
  • Achieve budget objectives by scheduling expenditures, analyzing variances and initiating corrective actions, with the approval of the Executive Director when necessary.

Annual Audit

  • Serve as the lead staff member executing the annual audit with the designated outside auditing firm.
  • Prepare required year-end reports and schedules for the annual audit.
  • Monitor and confirm financial condition by providing information to external auditors.
  • Work with volunteer-led Audit Committee and accounting firm to review and approve audit.

Other

  • Work closely with local bank to manage cash flow and chapter reserves.
  • Maintain proper non-profit status for organization.
  • Work with leadership team to set fiscal strategy for the organization.
  • Serve as the Staff Liaison for the Collegiate Finance Committee of 16 volunteers.
  • Serve as primary point of contact with Billhighway, the contracted chapter financial management software vendor.

Supervisory Responsibilities: 

  • Manage accounting and chapter finance staff.
  • Set performance goals and deadlines for staff.
  • Organize workflow and ensure employees understand their duties or delegated tasks. 
  • Monitor employee productivity and provide constructive feedback and coaching. 
  • Maintain staff by recruiting, selecting, orienting, training employees and developing personal growth opportunities. 

Required Knowledge/Skills/Abilities:

  • A proven leader, strategic thinker, problem solver and a conscientious steward of financial and other resources.
  • Protect operations by keeping financial information and plans confidential.
  • Work cooperatively and effectively with others to set goals, resolve problems and make knowledge-based decisions that enhance organizational effectiveness.
  • Demonstrated success in process management, standards development, audit management, financial and cost accounting, developing, and analyzing budgets.
  • Flexible, able to adapt to changing needs, shift priorities as required and enjoy working in a fast-paced environment.
  • Adept at critical thinking, trouble-shooting and problem-solving.
  • Able to demonstrate sound decision-making in high pressure conditions with minimal oversight.

Education:

  • Bachelor’s degree required, preferably accounting or finance.
  • Master’s and/or CPA preferred.

Experience:

  • 4-6 years plus experience in nonprofit or public accounting or financial management.
  • 2-3 years plus experience in mortgages, taxes and or audits.
  • Proficient use of financial management software, Financial Edge preferred.
  • Membership in Alpha Gamma Delta or another college-based social fraternity or sorority preferred.

Physical Demands/Work Environment/Travel: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment is primarily in an office environment but involves frequent work performed from out-of-office locations for job related activities and occasional activities which are outdoors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability and willingness to work from the International Headquarters offices in Indianapolis.
  • Ability and willingness to travel out of state for up to a week at a time.
  • Must possess a valid driver’s license.
  • Ability to lift and carry 35–50 pounds at times for a distance of 20 feet.
  • Ability to pass a criminal background check

Other Duties: The above statements are intended to describe the general nature and level of work being performed in this position.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Equal Employment Opportunity Policy: We are an equal opportunity employer and do not discriminate in hiring or employment based on race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

Supervisory Responsibilities: Accounting staff, including accountants and accounting specialists

Job-Status: Exempt, Salaried

Reports to: Executive Director